C
omplying with the corporate legal requirements in Singapore is a complex undertaking. This entails fulfilling the statutory obligations as set by the Accounting and Corporate Regulatory Authority (ACRA).
Company Secretary plays a crucial role in the company’s incorporation.
Company Secretary must be a Singapore resident.
If at the time of incorporation there is only one director, that lone director is not allowed to act as the company secretary.
A Company Secretary typically assists the members and officers of the company with the following matters:
● Maintaining the statutory registers
● Assisting the company in its compliance with Singapore Companies Act
● Taking note of various statutory deadlines and taking responsibility when it comes to statutory compliance
● Ensuring that the company files statutory information accurately and promptly
● Preparing essential corporate resolutions
● Administers and checks the company’s compliance with Singapore regulations, keeps registers, organizes and records the minutes of meetings, sends out notices and other administrative duties.
● Handles mandatory procedural matters necessary in managing a locally incorporated company.
A Company Secretary typically assists the members and officers of the company with the following matters:
● Maintaining the statutory registers
● Assisting the company in its compliance with Singapore Companies Act
● Taking note of various statutory deadlines and taking responsibility when it comes to statutory compliance
● Ensuring that the company files statutory information accurately and promptly
● Preparing essential corporate resolutions
● Administers and checks the company’s compliance with Singapore regulations, keeps registers, organizes and records the minutes of meetings, sends out notices and other administrative duties.
● Handles mandatory procedural matters necessary in managing a locally incorporated company.
ACRA rules state that a Company Secretary is
“a person who appears to have the requisite knowledge and experience to discharge the functions of the secretary of the company.”
We not only have the required knowledge but also bring together years of experience in maintaining corporate compliance for the company.
List of Corporate Secretarial Services
Statutory Registers
Maintaining all required Statutory registers mentioned below with the recent changes in the Companies Act in March 2017: –
• Appointment of officers
• Transferring and issuing of shares
• Tracking of details of company debentures
• Filing signed board resolutions and Annual and Extraordinary General Meeting minutes
• Maintaining Registers of Controllers and Nominee Directors
Filing of Changes and Updating ACRA
• Annual Reports
• Changes in Company officers
• New company name (for approval and filing)
• Changes in Memorandum and Articles of Association
Board Meetings
• Formulating and preparing of meeting agenda with Chairman or Chief Executive
• Preparing Directors’ Circular Resolutions
• Attending meetings, taking minutes, and maintaining minute books
• Certifying minutes
• Providing legal advice on Companies Act
Annual General Meetings
• Circulating financial reports to share holders
• Preparing meeting agenda
• Attending meeting and taking meeting minutes
• Ensuring that the right procedures are followed
Shareholder Monitoring and Communication
• Monitoring movements on the registered members and maintaining general shareholders relations
ACRA Compliance Alert & Reminders
• Alerting and reminding you of deadlines for filing and other compliance work.
FOREIGN BRANCHES and representative Offices
• We advise clients on timely filing required for branches of foreign companies and Representative offices.